Indus Community Services

Job Position: Human Resources Administrative Assistant

  • Application Deadline:
  • Employment Type: Full time
  • Location(s): Mississauga
  • Compensation: $23.00 per hour
  • How to Apply: Submit your resume and cover letter to
    or submit them using the Apply button below.

Required Qualifications:

Qualifications and Skills:
 Post-secondary diploma or degree program in Human Resources.
 Working towards CHRP designation, with a minimum 2 years administrative experience, Human Resources preferred.
 Working knowledge of employment legislation including: Human Rights, Employment Standards, Health & Safety, Accessibility and Privacy legislation.
 Excellent interpersonal skills, and demonstrated professionalism, judgement, and discretion in dealing with sensitive or confidential matters.
 Strong sense of urgency, oral & written communication skills, with exceptional attention to detail, organizational skills, and ability to respond effectively to multiple and changing priorities by adapting and remaining flexible.
 Ability to participate as an effective team member, supporting departmental/organizational goals and objectives.
 Demonstrated ability to understand key initiatives and deliver results effectively and in a timely manner.
Strong proficiency in Microsoft Office applications, (Word, Excel, PowerPoint) and HRIS systems and reporting tools; experience with ADP WorkForce Now an asset.
 Demonstrated commitment to the principles of equity and diversity, and proven ability to deal effectively with a diverse population.
 Positive attitude; ability to take responsibility and be accountable; ability to deal with change in the workplace and be innovative; respect for others.
 Ability to work flexible hours including evenings, weekends and to work from any one of Indus’s sites. Occasional travel will be required.
 Successful candidates must provide a satisfactory Criminal Background Check prior to commencing employment.
 It is a condition of employment that employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Such situations will be considered on a case-by-case basis in compliance with Indus’ legal obligations.

Key Responsibilities:

Responsibilities and Duties: (but not limited to)
 Assist with full-cycle recruitment support including posting employment opportunities, preparing interview files and coordinating interviews logistics.
 Support the on-boarding and off-boarding processes, training and employee relations programs.
 Assist with data entry/recordkeeping, collection of statistical information, preparation of meeting materials, document meeting minutes as needed.
 Data entry/record keeping
 Assist with the intake, orientation and documentation of Volunteers, Student Placements and Summer Students within all programs.
 Assist with drafting and revising policies & procedures, job descriptions, interview questions, communications to staff or other documents related to human resources.
 Organize and maintain various filing systems, including electronic files, data tracking sheets and employee files, ensuring compliance with legal requirements and the organization’s policies and procedures.
 Assist in the planning, coordination and implementation on the agency’s biannual Staff Professional Development Days.
 Support the JHSC committee and assist with health & safety documentation.
 Provide general reporting and support data requests to enable better decision making, conduct problem analysis and recommend people solutions.
 Assist with various HR initiatives and special projects as assigned.
 Perform all duties and responsibilities in a legal and ethical manner and in accordance with the organization’s policies and procedures.
 Maintain the privacy and confidentiality of all employee related information.
 Perform other related duties from time to time as assigned.

Additional Details:

Contract until March 31st, 2024 with the possibility of an extension.

**Please include the job title and company in the subject line of all application submissions**

About Our Company:

Indus Community Services is an accredited, not-for-profit community benefit organization that has served local communities for over three decades. We are a registered charity, supported by our donors and by all three levels of government. Through our professional staff, we are a leader in the provision of culturally responsive services to newcomers, families, women & seniors.
Vision: To be leaders in building strong and inclusive communities.
Mission: We are a community benefit organization focused on building resilient and healthy communities by offering person-centered, anti-oppressive programs and services.