Job Position: Financial and Program Support Specialist
- Application Deadline: 30th September 2024
- Employment Type: Full time
- Location(s): Hamilton
- Compensation: per month
Compensation to be determined based on experience - How to Apply: Submit your resume and cover letter to joinourteam@goodwillonline.ca
Required Qualifications:
THE IDEAL CANDIDATE
As an ideal candidate you recognize the importance of being accurate and detail oriented. Your passion is backed up by:
• Superior knowledge of Employment programs, processes, and skills training.
• High attention to detail, with strong organizational, administrative, follow-up and reporting skills.
• Ability to work and contribute with highly process-driven tasks.
• Able to work independently as well as collaborate as part of a team.
• Excellent interpersonal, written and verbal communication skills.
• Knowledge and/or experience serving clients with employment barriers.
• Ability to meet and exceed established job performance and/or program targets.
• Valid Driver’s license and full-time access to a vehicle.
• Flexibility in work scheduling to be available to workdays, with some evenings and weekends.
• Post-secondary degree or diploma in a related discipline.
• Education in, or experience working in quality assurance, or a systems audit function would be considered an asset.
• Minimum 5 years of related experience in advanced-level administrative functions.
As an ideal candidate you recognize the importance of being accurate and detail oriented. Your passion is backed up by:
• Superior knowledge of Employment programs, processes, and skills training.
• High attention to detail, with strong organizational, administrative, follow-up and reporting skills.
• Ability to work and contribute with highly process-driven tasks.
• Able to work independently as well as collaborate as part of a team.
• Excellent interpersonal, written and verbal communication skills.
• Knowledge and/or experience serving clients with employment barriers.
• Ability to meet and exceed established job performance and/or program targets.
• Valid Driver’s license and full-time access to a vehicle.
• Flexibility in work scheduling to be available to workdays, with some evenings and weekends.
• Post-secondary degree or diploma in a related discipline.
• Education in, or experience working in quality assurance, or a systems audit function would be considered an asset.
• Minimum 5 years of related experience in advanced-level administrative functions.
Key Responsibilities:
THE OPPORTUNITY
Provide support and consultation with ES location and program managers by executing advanced-level quality assurance and audit measures and administering various program financial supports and performance-based funding processes. May include support of multiple locations and/or programs.
THE DELIVERABLES
Success in this position will be include but not limited to:
• Awareness of the applicable program budget, receives, evaluates, and approves client financial support requests in alignment with program guidelines.
• Tracks, reconciles, and reports on financial support expenditures, consulting with managers as required.
• Reviews, validates, and approves financial support data entries in the case management database.
• Completes and submits petty cash reports in a timely manner.
• Conducts client/employer file audits to ensure data entry and integrity standards are maintained. Reporting findings to the location or program manager.
• Partners with, and provides recommendations to, the manager addressing any program data discrepancies, inefficiencies, and/or process improvement opportunities.
• Remains current with any and all funder financial support updates of information or required processes, communicating to and instructing managers and staff in a timely manner.
• Reviews, evaluates, and approves Retention checkpoints to ensure accurate and timely completion, providing staff and managers with follow-up as required.
• Connects with funders regarding program financial support updates.
• Is the conduit for submission of funder helpdesk tickets to resolve system issues, keeping accurate tracking records.
• Attends monthly meetings with funders, providing insight and feedback on program performance, partnering with the location or program manager as required.
• Receives, codes, and approves invoices, conducting any follow-up or enquiry as required.
• Receives and submits maintenance requests, conducting any follow-up or enquiry as required.
• Verifies and approves office supply requests, maintaining an awareness of program budget, and conducting any follow-up or enquiry as required.
Provide support and consultation with ES location and program managers by executing advanced-level quality assurance and audit measures and administering various program financial supports and performance-based funding processes. May include support of multiple locations and/or programs.
THE DELIVERABLES
Success in this position will be include but not limited to:
• Awareness of the applicable program budget, receives, evaluates, and approves client financial support requests in alignment with program guidelines.
• Tracks, reconciles, and reports on financial support expenditures, consulting with managers as required.
• Reviews, validates, and approves financial support data entries in the case management database.
• Completes and submits petty cash reports in a timely manner.
• Conducts client/employer file audits to ensure data entry and integrity standards are maintained. Reporting findings to the location or program manager.
• Partners with, and provides recommendations to, the manager addressing any program data discrepancies, inefficiencies, and/or process improvement opportunities.
• Remains current with any and all funder financial support updates of information or required processes, communicating to and instructing managers and staff in a timely manner.
• Reviews, evaluates, and approves Retention checkpoints to ensure accurate and timely completion, providing staff and managers with follow-up as required.
• Connects with funders regarding program financial support updates.
• Is the conduit for submission of funder helpdesk tickets to resolve system issues, keeping accurate tracking records.
• Attends monthly meetings with funders, providing insight and feedback on program performance, partnering with the location or program manager as required.
• Receives, codes, and approves invoices, conducting any follow-up or enquiry as required.
• Receives and submits maintenance requests, conducting any follow-up or enquiry as required.
• Verifies and approves office supply requests, maintaining an awareness of program budget, and conducting any follow-up or enquiry as required.
Additional Details:
THE DETAILS
• As a full-time position the work week consists of 5 days per week with 37.5 to 40 hours.
• The candidate must have the flexibility to work days, with some evenings and weekends.
• This is a salaried position with a comprehensive benefits package including Extended Healthcare, Dental, Vision-care, Pension Plan, and Educational Assistance.
• A valid driver’s license and full-time access to a vehicle is required.
• The successful candidate will be required to have a Police Records Check. (Internal candidates may already have this on-file.)Interested Individuals are asked to submit a current Cover Letter and Resume quoting Financial and Program Specialist – Upper Gage in the subject line and e-mail to: • joinourteam@goodwillonline.ca
Posting end date: Sept 16, 2024
• As a full-time position the work week consists of 5 days per week with 37.5 to 40 hours.
• The candidate must have the flexibility to work days, with some evenings and weekends.
• This is a salaried position with a comprehensive benefits package including Extended Healthcare, Dental, Vision-care, Pension Plan, and Educational Assistance.
• A valid driver’s license and full-time access to a vehicle is required.
• The successful candidate will be required to have a Police Records Check. (Internal candidates may already have this on-file.)Interested Individuals are asked to submit a current Cover Letter and Resume quoting Financial and Program Specialist – Upper Gage in the subject line and e-mail to: • joinourteam@goodwillonline.ca
Posting end date: Sept 16, 2024
About Our Company:
Goodwill, the Amity Group is a leading social impact and human services organization based in Hamilton that serves the Hamilton and Halton communities. Goodwill lives a person-centred service philosophy that places clients, employers, and stakeholders at the centre of our mission, which is changing lives and strengthening communities through the power of work. To deliver that mission we support individuals in overcoming barriers to employment and obtaining work and employers in securing the workforce they need through our social enterprise division. Our social enterprises include two retail thrift stores, donation centres, recycling operations, and Stairways Café & Catering. Our social enterprises generate proceeds to reinvest in our mission, make us a larger employer, reflect our environmental mission, and provide hands-on training opportunities.
As part of a North American network of 157 Goodwills, the Amity Group benefits from the scale and resources of the network and the brand recognition of the Goodwill name while being an independent entity, firmly rooted in meeting local needs.
As part of a North American network of 157 Goodwills, the Amity Group benefits from the scale and resources of the network and the brand recognition of the Goodwill name while being an independent entity, firmly rooted in meeting local needs.
