Goodwill Amity

Goodwill Amity logo in blue, black, and white

Job Position: Part-time opportunity as Office Manager

  • Application Deadline: 17th December 2022
  • Employment Type: Part time
  • Location(s): Hamilton
  • Compensation: per hour
    Compensation to be determined based on experience
  • How to Apply: Submit your resume and cover letter to humanresources@goodwillonline.ca
    or submit them using the Apply button below.

Required Qualifications:

THE IDEAL CANDIDATE
As an ideal candidate you display a high level of self initiative and a passion for helping and supporting others. Your passion is backed up by:
✓ Knowledge of office management responsibilities, systems, and procedures.
✓ Excellent time management skills and ability to multitask and prioritize work.
✓ Excellent written and verbal communication skills.
✓ Able to work independently but contribute as part of a team.
✓ Previous experience in Board governance procedures and minute taking, ideally in a not-for-profit volunteer setting an asset.
✓ Proficient in Microsoft Office and Sharepoint.
✓ High attention to detail, highly organized with very strong administrative, follow-up, and reporting skills.
✓ Post-secondary degree, diploma, or recognized certificate in office management or an administrative discipline, or equivalent on-the-job experience.
✓ Minimum 5 to 8 years of related experience in office management, administrative, or assistant experience.
✓ Must be customer oriented, self-motivated with a positive attitude.

Key Responsibilities:

THE OPPORTUNITY
If you have a passion for the phrase “How can I help?”, this opportunity will give you the chance to fulfil that passion! Working closely with all members of the team, you will coordinate and execute a variety of main office administrative functions to ensure organizational effectiveness, efficiency, and safety. You will provide administrative support to the President & CEO and governance administration for the volunteer Board of Directors.
THE DELIVERABLES
Success in this position will be achieved through the delivery of exceptional support and service to internal and external clients. Deliverables include but are not limited to:
✓ Arrange and attend all quarterly Board meetings and periodic Board Development meetings coordinating the schedule and all particulars related to the agenda, take minutes during the meeting, and upload finalized meeting minutes.
✓ Maintain and update all required uploads to Goodwill Industries International (GII) website, monitoring compliance with membership standards and reporting on any non-compliance issues.
✓ Coordinate and maintain all changes to intranet site including policies, forms, directories etc.
✓ Work with the Data & Program Specialist to ensure compliance with the CARF accreditation, leading the process and activities, as well as executing all administrative requirements.
✓ Ensure all files and documentation meet any regulatory requirements in terms of organization, archiving, retention, and destruction, includes corporate, Employment Services and, HR.
✓ Arrange and coordinate activities related to scheduled and ad-hoc staff meeting, events, roundtables, town-halls, and volunteer recognition etc.
✓ Arrange and attend Leadership Forum Meetings, preparing and distributing agenda, taking minutes, and coordinating any required materials and particulars.
✓ Arrange and attend Senior Leadership meetings, and provide administrative assistance to the President & CEO, and SLT members as required.
✓ Liaise with various office suppliers related to office equipment and supplies, such as the photocopier, water fountain, and supply orders. Execute general office administrative activities such as in-coming/out-going Post/courier, location mail drop-off distribution, Business card ordering, office and first aid supply ordering for all locations etc.

Additional Details:

• As a part-time position the work week consists of up to 31 hours with flexible scheduling during the day.
• This position has a competitive hourly wage rate with a benefits package including dental, vision care, Employee Assistance Program, and pension plan eligibility.
• The successful candidate will be required to have a Criminal Records Check completed at the Criminal Check level.

Interested Individuals are asked to submit a current resume and covering letter, quoting Job# Office Manager and E-mail to: humanresources@goodwillonline.ca

No phone calls please. Only those selected for an interview will be contacted. Goodwill offers accommodations for applicants with disabilities. If you are contacted by us regarding this position, please advise if you require accommodations.

About Our Company:

Proud to be an equal opportunity employer
Goodwill, Amity strives to be an inclusive and safe space for all, and to accurately reflect the diversity of the various stakeholders that we serve. We strongly encourage expressions of interest from people who are members of equity deserving and/or underserved-underrepresented communities, especially individuals who identify with: First Nations, Metis, or Inuit, or people of colour; diverse gender and sexual identities (including LGBTQ2+); people living with disability.