Job Position: Accounts Payable Clerk
- Application Deadline: 20th April 2025
- Employment Type: Full time
- Location(s): Oakville,Dundas,Burlington,Waterdown,Mississauga,Milton,Grimsby,Niagara Falls
- Compensation: $45,000.00 to $48,000.00 per year
- How to Apply: Submit your resume and cover letter to tthomas@goodwillonline.ca
Required Qualifications:
Bachelor’s degree in Accounting, Finance, or Business Administration and 1-2 years of experience, or an equivalent combination of education and experience.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of payment regulations and fair credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data, compiling the proper information, and preparing financial reports.
Able to perform moderate to complex account reconciliations.
Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
Basic knowledge of accounting systems, budgets, and internal controls.
Advanced proficiency with accounting software and MS Excel.
Effective attention to detail and a high degree of accuracy.
Strong work ethic and positive team attitude.
Able to effectively communicate both verbally and in writing.
Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
Strong knowledge of payment regulations and fair credit practices.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
Experience in gathering data, compiling the proper information, and preparing financial reports.
Able to perform moderate to complex account reconciliations.
Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
Basic knowledge of accounting systems, budgets, and internal controls.
Advanced proficiency with accounting software and MS Excel.
Effective attention to detail and a high degree of accuracy.
Strong work ethic and positive team attitude.
Able to effectively communicate both verbally and in writing.
Key Responsibilities:
Collaborate with the Controller to maintain collection goals and general A/P performance levels.
Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
Post and reconcile company payments to general ledgers.
Review bills to the company for potential errors and/or discrepancies.
Investigate and resolve billing discrepancies or misapplied cash transactions.
Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
Maintain vendor records and ensure all necessary documentation is up to date.
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
Assist with month-end closing processes and financial reporting.
Form payment strategies to make timely A/P payments and mitigate supplier objections.
Investigate payment problems while following corporate A/P policies and procedures.
Obtain approval for disbursements and ensure that expenditures do not exceed available cash.
Prepare and fill out payments to third parties, whether by cash, check, credit, and other forms of payment.
Audits purchase requests for materials, supplies, equipment, and other collateral; verifies that orders are charged to the proper accounts.
Post and reconcile company payments to general ledgers.
Review bills to the company for potential errors and/or discrepancies.
Investigate and resolve billing discrepancies or misapplied cash transactions.
Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records.
Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
Maintain vendor records and ensure all necessary documentation is up to date.
Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
Assist with month-end closing processes and financial reporting.
Form payment strategies to make timely A/P payments and mitigate supplier objections.
Investigate payment problems while following corporate A/P policies and procedures.
Additional Details:
About Our Company:
The Accounts Payable (A/P) Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes maintaining ledgers, credit balances, and account irregularities. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to A/P management. This position involves interaction to provide billing information and support in order to facilitate daily bank reconciliations.