Clearford Water Systems Inc.

Job Position: ACCOUNTING AND ADMINISTRATIVE ASSISTANT

  • Application Deadline: 16th February 2023
  • Employment Type: Contractural
  • Location(s): Stoney Creek,Stoney Creek Hybrid
  • Compensation: $40,000.00 to $45,000.00 per year
  • How to Apply: Submit your resume and cover letter to along@goodwillonline.ca
    or submit them using the Apply button below.

Required Qualifications:

REQUIRED KNOWLEDGE, EXPERIENCE, & COMPETENCIES
• Minimum College Diploma in an Accounting or Business-related field of study 3
• Strong knowledge of general accounting principles, terminology, and account reconciliations
• Minimum 2 years’ experience in an administrative accounting role
• Knowledge of QuickBooks, Simply Accounting and Microsoft Office 365
• Experience working with ADP considered an asset
• Experience working with SharePoint considered and asset
• Excellent written and verbal communication skills in English
• Intermediate Knowledge of Microsoft Excel required
• Intermediate Knowledge of Microsoft Word required, including experience in business document formatting
• Professional interpersonal skills, working well with people at all levels of the company including senior staff, in person, by phone, and email
• Strong analytical skills and attention to detail
• Ability to work independently as well as in a collaborative and team environment
• Strong time management and organizational skills with the ability to adapt to shifting priorities and manage changing workflow
• Ability to maintain a high level of confidentiality

Key Responsibilities:

MAJOR RESPONSIBILITIES (This is not an exhaustive list of duties to be performed)
• Provide accounting and clerical assistance to the Accounting and Fleet departments
• Work closely with the Fleet Manager to structure Fleet Accounts including costs, payments and other financial elements
• Monitor and reconcile Gas Cards, Float, and 407 ETR accounts
• Coordinate the preparation of Fleet budgets
• Assist in the preparation of documents related to the coordination of the delivery of company vehicles
• Maintain and coordinate Fleet Summary database
• Develop procedures to ensure efficiency of Fleet accounting
• Prepare and maintain accounting documents, records, and reports
• Perform account reconciliations
• Monitor account details for non-payments, delayed payments, and other irregularities
• Complete employee credit card reconciliations and post transactions into accounting system
• Assist in the accurate preparation of invoices according to the terms and agreements of client contracts
• Assist business development and account managers with contract formatting
• Respond to inquiries from vendors and staff regarding the status of payments
• Maintain accounting ledgers and post account transactions
• Assist with purchase requisitions, verify purchase orders with invoice and packing slips
• Serve as back up to AP/AR Junior Accounting Clerk, as necessary
• Other general Accounting and Account reconciliation duties
• Execute all tasks with high attention to detail
• Prepare reports at the request of COO and Company Owners
• Additional duties as assigned

Additional Details:

Full-time contract position for 12 months with the possibility of full-time employment at the end of the contract.
WHAT WE OFFER
• An annual salary ranging from $40,000 – $45,000, commensurate with qualifications and experience;
• Group benefits including, Health, Dental, Life Insurance and Vision coverage from date of hire
• Vacation paid on bi-weekly deposit at 4%
• Unique growth opportunities for personal and professional development within the Clearford’s various divisions including Engineering, Optimization, Compliance, Account Management (Sales), and Fabrication of UV Pure Disinfection Equipment for Water and Wastewater.
HOURS OF WORK AND TRAVEL EXPECTATIONS
• Typical hours of work are Monday – Friday 9am-5pm. May be expected to occasionally work outside of regular business hours to meet client needs
• Hybrid role – The Accounting and Administrative Assistant will be expected to work on-site in our Stoney Creek Office, with the occasional opportunity to work from home, of which the details will be coordinated with the Assistant Comptroller

About Our Company:

Clearford Water Systems Inc.
Clearford™ is a new kind of water management company, delivering integrated water infrastructure solutions with sector-leading efficiency and reliability. Our diverse team of licensed engineers and operators provide a complete range of water and wastewater services. From conceptual design, regulatory approval, fabrication & installation, to operations and regulatory compliance, Clearford offers everything required for any water infrastructure challenge and takes responsibility for regulatory compliance at every stage.
UV Pure® Technologies
UV Pure® Technologies, a subsidiary of Clearford Water Systems Inc., is a Canadian manufacturer of advanced ultraviolet water disinfection systems with installations in water treatment plants, buildings, and public facilities worldwide. Our Hallett™ products are proven for use in potable, wastewater, and reuse disinfection systems for flows of up to 100 gpm (378 L/min). All UV Pure systems feature our patented Crossfire Technology® for effective disinfection of even the most difficult water.
UV Pure has earned an Artemis Top 50 Clean Tech Company award, Going Green Global Top 200 award, two Frost & Sullivan Best Practices awards, and a Canadian Drinking Water Association award for innovation.